Conference Catering: Why ice cream rolls are the perfect treat for tired delegates

No matter how awesome a conference is, delegates inevitably feel sluggish at times. Listening and concentrating is tiring! That’s why you need conference catering that will offer your delegates a perfect pick-me-up for those sleepy moments, helping them get back into the zone and get the most from your event.


Pan-n-Ice keeps your guests fresh between sessions with our world-famous ice cream rolls. They’re quick to serve, easy to eat and fun to watch being made – the perfect treat to keep your delegates switched on.


Our ice cream rolls are:


  • Conversation starters – perfect for networking

  • Refreshing – a nice break after lots of concentration

  • Resetting – get your delegates’ brains ready for the next session

  • Fun to watch us make – a bit of between-session entertainment

Just fill out our short enquiry form and the team will get back to you as soon as humanly possible!

Choose Pan-n-Ice ice cream roll hire to bring fun, smiles and laughter to your next conference!

Our ice cream rolls are always a big hit with conference delegates, so we know your guests will love them. We bring a new and exciting flavour to corporate catering by combining delicious ice cream rolls with a fun, playful experience that is a welcome break from learning and a brilliant ice-breaker for hopeful networkers.


If you’re wondering what ice cream rolls are… sorry – we’ve jumped ahead of ourselves! Ice cream rolls are a new type of frozen treat that we pioneered in the UK back in 2015 and that have quickly grown into an internet sensation. We make fresh ice cream before your delegates’ eyes on our signature -30° pans using our secret ice cream base and the guest’s choice of ingredients (think fresh strawberries or Ferrero Rocher). Rolled ice cream brings an experiential twist to ice cream catering that is guaranteed to delight your guests.

We deliver our experiential ice cream catering for events such as:

  • Product launches

  • Exhibitions

  • Conferences

  • Summer parties

  • Christmas parties

  • Brand activations

  • Festivals

  • Weddings

  • Birthdays 

  • Bat/Bar Mitzvahs

  • Christenings

Click below to download and view our

Events Catering PDF brochure.

Irresistibly Instagrammable ice cream catering

Our ice cream rolls have an impressive habit of taking over people’s Instagram feeds. People can’t help but share snaps of them on social media because they look SO good. If you want your conference to be all over the internet (and, come on, who doesn’t?), then serving up picture-perfect ice cream rolls is a clever move.

Our conference packages are bespoke, so you can customise your ice cream hire as much as you want. You can add your branding to our ice cream cart, menus, cups and t-shirts, or you can stick with our blue-and-pink Pan-n-Ice designs. You can even have your very own ice cream flavours, made exclusively for your conference. This is a great way to extend the fun and creative brand experience for your delegates.

We can swap out our regular recyclable cups and spoons for edible wafer cups and compostable spoons. This takes away any guilt that eco-conscious conference-goers might have and lets them tuck in and fully enjoy their ice cream. It won’t go unnoticed either – your delegates will love that you’re being green-minded.

The Pan-n-Ice team is friendly, fun-loving and dedicated to putting smiles on your delegates’ faces. We don’t just serve up ice cream – we do our best to make sure everyone enjoys the experience too. If your delegates want to chat to our chefs or have a go at making their own ice cream rolls, they can! It’s all about making your conference even more memorable with corporate catering that your delegates can’t stop talking about.

To give you a quick taste of what our conference catering looks like, here are some snaps from our ice cream cart at Google’s Mobile World Congress in Barcelona. Across 4 days, we served 13,000 ice creams and 5,500 hot chocolates, from 8am to 5pm. Google went for a custom-made kiosk and full branding. We even worked with them to design a bespoke app that allowed guests to order a limited edition product.


“We really loved working with Pan-n-Ice for the 4 days at the Mobile World Congress in Barcelona. We have since re-booked them for 10+ events. Their ice cream catering is really interactive and added a lot of value to our event.” – Google

Delight your delegates with ice cream rolls at your next conference – the perfect pick-me-up to keep them happy, refreshed and ready to learn. Book Pan-n-Ice for your conference catering today.

It’s our job to ensure that, when it comes to catering, your conference is as stress-free as possible.

All we need to set up is 1x1m per ice cream cart, and 1 standard plug socket per -30° pan (there are two pans per cart, so we’ll need 2 plug sockets if you want us to use both pans). Setting up takes us 25 minutes.


We usually serve for up to 2.5 hours. With just 1 person and 1 pan, we can make 120 ice creams per hour. If you need more than that, we can provide more pans and chefs (just remember the space and plug sockets).


We cater 300+ events per year for some of the biggest brands in the world, and regularly provide ice cream catering for conferences, so you can relax knowing that your event is in safe hands!

It has been our privilege to serve up tasty ice cream rolls at more than 1,000 incredible events. Check out our snaps and case studies below to get an idea of the sort of experience we can create for your event.


Enquiry Form

Fill in our very quick enquiry form and a member of the Pan-n-Ice team will get back to you with a quote as soon as possible!


Q: How much does your ice cream roll hire cost?

A: Our prices start at £690 for 50 servings.


Q: What’s included in the cost?

A: Our ice cream roll hire includes everything we need to make delicious ice cream rolls. So that’s our cart and pans, cups and spoons, team of ice cream chefs, and all the premium ingredients that go into the mix.


Q: How long do you take to set up?

A: We only need 25 minutes to set up. We just unload, move our equipment into place, plug in our cart and let it cool.


Q: How long do you serve for?

A: We typically serve for 2.5 hours, depending on what you need.


Q: What do you do with the leftovers?

A: We care about being sustainable and reducing waste, so we never throw away anything that’s not perishable. Because our ice cream is made to order, we can control how much cream we open.

Q: Can you make vegan ice cream rolls?
Yep! We use a coconut cream and add flavours like blueberry, matcha and strawberry.

Q: What if I need more ice cream rolls than I ordered?
A: We always bring some extra supplies with us because we know what it’s like when extra guests turn up. If you need to increase your order on the day, and we have enough ingredients, we’re happy to accommodate.

Q: How far in advance do I need to order if I want a branded experience?
A: If you want personalised cups, we need at least 2 weeks’ notice to get these designed for you. For a branded cart and/or menus, we need a minimum of 5 days.

Q: Do you do events outside the UK?
A: Yes, we do. Get in touch and we’ll see if we can help.

Q: How do I book?
A: Fill out our booking form above, or give us a call!

Ready to roll? Get in touch about your event today.



221 Workspace, 

Canalot Studios,

222 Kensal Road, London, W10 5BN

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